Job Title: Procurement Administrator
Company:Fouche & Co Recruitment
Job description: As a Procurement Administrator, you will be a key player in ensuring that the organization consistently receives high-quality goods in the right quantities, meeting all expectations and standards.Responsibilities:Procurement & Supplier Management:
- Purchase goods and services in line with the organizations quantity and quality expectations.
- Evaluate and negotiate contracts with suppliers to secure competitive terms.
- Maintain an effective order schedule and ensure timely delivery from suppliers.
- Track inventory levels, ensuring consistent restocking of required goods.
- Follow up on outstanding items or unquoted goods to ensure completeness of orders.
Shipping & Logistics Coordination:
- Handle export and import shipments (FCL & LCL), including planning, checking, and booking space with carriers.
- Liaise with suppliers, clearing agents, transporters, and overseas agents for smooth shipment coordination.
- Track and update the status of incoming and outgoing shipments to ensure timely deliveries.
- Prepare and manage import/export documentation, including packing lists, invoices, letters of credit, and insurance documents.
Inventory & Data Management:
- Ensure accurate updates to the inventory system, including stock, pricing, and order records.
- Maintain purchasing and shipping records, ensuring all transactions are documented properly.
- Expedite orders and liaise with suppliers to resolve issues related to inventory, quality, or quantity discrepancies.
- Perform GRN (Goods Received Note) and GRV (Goods Received Voucher) processes, ensuring all stock is correctly recorded.
Shipping & Freight Management:
- Manage container bookings and coordinate with clearing and forwarding agents for timely deliveries.
- Obtain freight quotations and make recommendations for competitive shipping rates.
- Handle clearance, permits, and all related shipping duties, including STOP Containers and audit documentation.
- Work closely with the warehouse team and transporters to ensure effective shipping and delivery schedules.
Financial Administration & Reporting:
- Manage foreign outward payments, including currency exchange and bank documentation.
- Assist with weekly cash flow reports for management and handle costing for both local and foreign shipments.
- Support the preparation of reports for the Managing Director, including weekly updates and stock status.
General Support:
- Provide relief for the cash office and switchboard operations when required.
- Assist sales teams with stock inquiries and ensure accurate order processing.
- Handle all supplier queries and maintain strong communication channels for efficient problem resolution.
Key Requirements:Experience & Qualifications:
- Matric (Non-negotiable)
- Proven experience in procurement, shipping, and logistics coordination, ideally within a spares or similar industry.
- Knowledge of international shipping, clearing agents, and import/export documentation.
- Strong understanding of inventory management systems and data entry practices.
- Experience with negotiating supplier contracts and managing relationships.
Skills & Competencies:
- Excellent communication and interpersonal skills to liaise effectively with suppliers, forwarders, and internal teams.
- Strong problem-solving abilities, particularly in resolving shipping and supply chain discrepancies.
- Attention to detail and ability to maintain organized records.
- Strong financial acumen, particularly in relation to costings, foreign payments, and budgeting.
Personal Attributes:
- Highly organized with the ability to manage multiple tasks and deadlines.
- Self-motivated with a proactive approach to problem-solving.
- Ability to work under pressure in a fast-paced environment.
Remuneration: R20 000 – R25 000 monthly**Please note that only shortlisted candidates will be contacted**
Expected salary: R20000 – 25000 per month
Location: Durban, KwaZulu-Natal
Job date: Thu, 06 Mar 2025 08:09:35 GMT
Professional CV Tips for Success – jobsguru.co.za
- Contact Information: Use a professional email address and include a phone number. LinkedIn or a personal website can also add value.
- Personal Statement: In 2-3 lines, summarize your strengths and career goals, tailored to the job you’re applying for.
- Work Experience: List roles in reverse-chronological order. Focus on achievements with measurable results, e.g., “Increased sales by 20%.”
- Education: Only list qualifications relevant to the job or recent achievements if early in your career.
- Skills: Include both technical and soft skills. Use keywords from the job description to improve ATS compatibility.
- Formatting: Stick to one or two clean fonts, consistent margins, and ample white space. Avoid graphics unless you’re in a creative field.
- Proofreading: Errors harm your credibility. Review carefully or ask someone else to check for mistakes.
For more guidance, visit jobsguru.co.za.
