Job Title: Virtual Event Coordinator
Company:JTJ Group
Job description: Virtual Event Coordinator – PretoriaFull job descriptionAre you passionate about event planning and looking to support exciting, dynamic experiences from behind the scenes? Seasons Events is seeking a highly organized and proactive Virtual Event Coordinator to join our team and play a key role in delivering memorable events. In this position, you’ll assist with a wide range of tasks, from venue sourcing and artist management to on-site logistics and post-event reporting. You’ll work closely with vendors, promoters, and the internal team to ensure events run smoothly and exceed expectations. If you’re detail-oriented, enjoy multitasking, and thrive in a fast-paced environment, we’d love to hear from you!Key Responsibilities:1. Event Planning Support:- Assist in the planning and execution of market events, including logistics, vendor coordination, and attendee management.- Maintain event schedules and timelines to ensure all tasks are completed on time.2. Venue Sourcing:- Research and identify suitable venues for events, considering capacity, location, and amenities.- Negotiate contracts and terms with venue owners to secure the best options for events under our supervision.3. Artist and Talent Management:- Find and engage artists, performers, and speakers for events, ensuring alignment with the event theme and audience.- Negotiate contracts and manage communication with artists and their representatives.4. Promoter Engagement:- Build and maintain relationships with event promoters to enhance event visibility and attendance.- Collaborate with promoters on marketing strategies and promotional activities.5. Quote Procurement:- Obtain quotes from various vendors, suppliers, and service providers (e.g., catering, audio-visual, decorations) to assist in budget planning.- Evaluate and compare quotes to ensure cost-effectiveness and quality.6. Communication:- Serve as the primary point of contact for on the ground team.- Prepare and distribute event materials, including invitations, programs, and promotional content.7. Database Management:- Maintain and update databases for participants, vendors, artists, and other stakeholders.- Track event registrations and payments, ensuring accurate record-keeping.8. Marketing Assistance:- Support marketing initiatives through social media management, email campaigns, and content creation.- Collaborate with the marketing team to develop promotional materials.9. Financial Administration:- Assist in budget preparation and monitoring, including tracking expenses and revenue for events.- Process invoices and payments in a timely manner.10. On-Site Event Management:- Help coordinate on-site logistics during events, including setup, registration, and breakdown.- Ensure that all event materials and equipment are in place and functioning properly.11. Reporting:- Compile post-event reports, including feedback and suggestions for improvement.- Analyze event performance metrics to inform future planning.12. General Administrative Support:- Perform general office duties, including filing, answering phones, and managing correspondence.- Assist with scheduling meetings and maintaining calendars for the events team.13. Networking and Relationship Building:- Attend industry events and networking functions to build relationships with potential vendors, artists, and partners.- Stay informed about industry trends and best practices to enhance event offerings.14. Logistical Coordination:- Oversee transportation arrangements for artists, vendors, and equipment as needed.- Ensure compliance with local regulations and permits related to events.15. Feedback and Improvement:- Gather and analyze feedback from attendees and stakeholders to identify areas for improvement.- Propose innovative ideas to enhance future events.16. NPO Support:-Assist in organizing and coordinating events and initiatives for the company’s Non-Profit Organization (NPO).-Help with outreach, fundraising activities, and community engagement efforts.-Support the Foundation team with administrative tasks, event planning, and communication to promote the mission and goals of the organization.Qualifications:- Education: Bachelor’s degree in Business Administration, Event Management, or a related field.- Experience: Previous experience in event planning or administrative support is preferred.- Skills:- Strong organizational and multitasking abilities.- Excellent communication and interpersonal skills.- Proficient in Microsoft Office Suite and event management software.- Knowledge of social media platforms for marketing purposes.Personal Attributes:- Detail-oriented with a proactive approach to problem-solving.- Ability to work in a fast-paced environment and meet deadlines.- Team player with a positive attitude.Work Environment:- Work from home with potential travel to event locations at company’s costs.- Flexibility in hours may be required during peak event seasons.Email your CV to: info@seasonsholdings.co.zaStart Date: ImmediatelyJob Type: Part-timePay: R4 500,00 per monthExpected hours: 25 per weekLocation:Pretoria, Gauteng (Required)Job Type: Part-timePay: R4 500,00 per monthExpected hours: 25 per weekLocation:Pretoria, Gauteng (Preferred)Application Deadline: 2024/11/15
Expected salary: R4500 per month
Location: Pretoria, Gauteng
Job date: Thu, 14 Nov 2024 23:38:24 GMT
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