Job Title: Office Administrator
Company:Soulify
Job description: A dynamic engineering company based in Centurion is looking for a young vibrant female Office Administrator to join their team. The ideal candidate will be between 25-35 years old and have 2-3 years of experience in general office administration. We are looking for someone who is bilingual in English and Afrikaans, takes ownership of their work, and brings a welcoming, homelike atmosphere to the office.Key Responsibilities:
- Front office duties, including answering the telephone, directing calls, and welcoming guests.
- Organizing and scheduling meetings and appointments.
- Keeping the filing system up to date.
- Managing office supplies, including stationery and groceries, and ensuring the office is well-maintained.
- Liaising with suppliers for facility management (cleaning, catering, security).
- Managing cleaning staff and overseeing the general office condition, arranging necessary repairs when required.
- Assisting senior management as a PA with tasks such as booking flight tickets and accommodation, and handling special requests.
- Generating approved orders and managing month-end invoices using Pastel and Sage Intacct.
- Handling communication between the Admin department and other offices.
- Assisting with any special requests from management.
Requirements:
- Matric certificate.
- 2-3 years of experience in office administration.
- Proficiency in the Microsoft Office suite (Word, Excel).
- Basic knowledge of bookkeeping with experience in Pastel being advantageous.
- Bilingual in English and Afrikaans.
- Excellent organizational skills, time management, and attention to detail.
- Strong communication skills, both verbal and written.
- A hands-on approach with experience in office machines (printers, copiers, telephone systems).
- Ability to multitask and prioritize tasks efficiently.
If you are a proactive individual who enjoys taking ownership of your role and contributing to a welcoming office environment, we would love to hear from you!
Expected salary: R25000 – 35000 per month
Location: Pretoria, Gauteng
Job date: Thu, 12 Dec 2024 23:45:13 GMT
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