Job Title: Procurement Specialist
Company:JTJ Group
Job description: Procurement Specialist – RandfonteinFull job descriptionProcurement Specialist – (Supervisor)Job Summary:The Procurement Specialist will oversee all activities related to the procurement of goods, ensuring the effective management of sourcing, purchasing, supplier negotiations, stock control, andquality assurance from order placement to stock receipt and warehouse transfer. The specialist will be responsible for optimising supplier performance, controlling costs, improving procurementprocesses, and ensuring that inventory levels meet business needs through strategic purchasing and supplier management.This role requires a keen eye for detail, strong negotiation skills, and the ability to manage multiple procurement tasks in a fast-paced environment.This job description outlines the key responsibilities and qualifications for a Procurement Specialist responsible for overseeing the entire procurement cycle, ensuring smooth operations fromsupplier sourcing to stock arrival, while continuously improving procurement processes and supplier relationships.Key Responsibilities:1. Sourcing and Supplier ManagementSourcing and New Suppliers: Proactively identify, evaluate, and onboard new suppliers to ensure a competitive supplier base.Supplier Evaluation and Relationship Management: Establish and maintain strong relationships with suppliers. Engage with suppliers to negotiate terms, manage performance, and resolveany issues or delays.Supplier Performance Reporting: Track and assess supplier performance, including lead times, product quality, pricing accuracy, and delivery reliability. Provide regular reports to management.Supplier Escalations and Negotiations: Engage in bulk volume negotiations and handle escalations for delays or supply issues to ensure business continuity.2. Product Assessment and Quality ControlNew and Amended Product Assessment: Review and assess new or amended products before ordering to ensure they meet company standards and requirements. Collaborate with internal teams for product approval.Quality Control: Oversee and implement quality control procedures to ensure incoming stock meets quality standards and specifications. Work closely with the Warehouse team to resolve any quality issues.Enhancing Inventory Information: Continuously enhance inventory items by updating supplier-related data such as preferred suppliers, supplier codes, product pricing, and relevant product details.3. Purchase Order Management and OversightPurchase Order Placement: Oversee and manage the placement of purchase orders (POs) to ensure best pricing, correct supplier selection, and fastest lead times. Confirm that orders are in line withstock requirements, forecasted demand, and budget constraints.Monitoring of Purchase Orders: Track the progress of orders from placement to receipt, ensuring timely delivery of goods. Address and resolve any supplier delays or issues.Auditing Purchase Prices: Regularly audit and compare purchase prices against receipt prices, ensuring accuracy and consistency in pricing from suppliers.4. Inventory and Stock ManagementStock Monitoring and Reporting: Generate and implement reports to track stock levels, such as overstock, min/max levels, reorder points, and replenishment needs based on stock movement frequency.Stock Level Assessment: Regularly assess stock levels to ensure sufficient inventory is available while minimising overstock situations. Work closely with Warehouse teams to maintain optimal stock levels.Forecasting and Special Orders: Work with the COO to suggest orders for forecasted demand, special projects, or bulk purchase negotiations.5. Systems and Process ImprovementImplementing Tracking Systems: Develop and implement systems or matrices to track similar products, prices, and supplier comparisons, ensuring competitive purchasing.Procurement Procedure Review: Continuously assess current procurement processes and procedures, proposing improvements to enhance efficiency, accuracy, and cost-effectiveness.Implementation of New Procedures: Manage the implementation of new, approved procurement procedures to improve departmental performance.6. Data Analysis and ReportingSupplier Performance Reports: Create detailed reports on supplier performance, tracking key metrics such as lead times, pricing consistency, and delivery accuracy.Procurement Reporting: Prepare procurement reports related to stock, supplier performance, price variances, and inventory trends to support decision-making.Price Comparison and Matrix Reports: Implement and maintain price comparison matrices to track price changes, alternative suppliers, and ensure best-value purchasing.Key Qualifications:Education:Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or a related field.Certifications such as CIPS (Chartered Institute of Procurement & Supply) or CPSM (Certified Professional in Supply Management) are preferred.Experience:3-5 years of experience in procurement, preferably within an industrial, manufacturing, or mining-related sector.Proven experience in sourcing suppliers, managing purchase orders, and improving procurement processes.Skills:Strong negotiation skills with the ability to drive favorable contract terms and pricing agreements.Proficiency in ERP systems (e.g., Sage, ZOHO) and inventory management tools.Experience with data analysis tools (e.g., Excel, Power BI) to generate and analyse procurement reports.Strong organisational skills with the ability to handle multiple priorities and tight deadlines.Key Competencies:Attention to Detail: Ability to meticulously track purchase orders, ensure product quality, and maintain accurate records.Problem-Solving: Capacity to resolve supplier issues, quality concerns, and inventory discrepancies effectively and promptly.Analytical Thinking: Strong ability to analyse data, forecast stock needs, and manage price comparisons to make informed procurement decisions.Collaborative: Ability to work cross-functionally with warehouse, finance, and management teams, ensuring smooth supply chain operations.Performance Metrics:Supplier Performance: Timeliness, pricing accuracy, quality, and responsiveness.Cost Savings: Achieving cost reductions through effective negotiations and supplier management.Inventory Levels: Accuracy in maintaining stock levels and avoiding stockouts or overstock situations.Order Cycle Time: Efficiency in processing purchase orders and tracking order fulfilment.Job Type: Full-timePay: R20 000,00 – R30 000,00 per monthApplication Deadline: 2024/10/11Expected Start Date: 2024/11/01
Expected salary: R20000 – 30000 per month
Location: Randfontein, Gauteng
Job date: Sat, 19 Oct 2024 22:45:53 GMT
Professional CV Tips for Success – jobsguru.co.za
- Contact Information: Use a professional email address and include a phone number. LinkedIn or a personal website can also add value.
- Personal Statement: In 2-3 lines, summarize your strengths and career goals, tailored to the job you’re applying for.
- Work Experience: List roles in reverse-chronological order. Focus on achievements with measurable results, e.g., “Increased sales by 20%.”
- Education: Only list qualifications relevant to the job or recent achievements if early in your career.
- Skills: Include both technical and soft skills. Use keywords from the job description to improve ATS compatibility.
- Formatting: Stick to one or two clean fonts, consistent margins, and ample white space. Avoid graphics unless you’re in a creative field.
- Proofreading: Errors harm your credibility. Review carefully or ask someone else to check for mistakes.
For more guidance, visit jobsguru.co.za.
