Job Title: Commercial Secretary
Company:Manpower
Job description: Job SummaryKey Responsibilities:
- Manage administrative and organisational tasks including diary management and phone communications
- Format complex documents using track changes, cross-referencing, footnotes, and comments
- Handle PDF document management including annotation, highlighting, redaction, and compression
- Organise physical and electronic documents
- Perform Dictaphone and copy-typing duties
- Prepare and maintain resource and client files
- Administer legal practice operations
- Manage client accounts, including time posting, payment monitoring, and trust balance oversight
- Develop and maintain filing systems
- Update client contact details
- Capture professional timesheets
- Prepare pre-bills and billing memos
- Coordinate with accounts department on debtor management
- Handle FICA administration and compliance
- Perform general office administration
Requirements:
- Minimum 5 years’ secretarial experience in a law firm
- Excellent proficiency in MS Office 365
- Matric qualification
- Knowledge of Aderant Expert (CMS) accounting system (advantageous)
- Experience with FileSite (advantageous)
Essential Competencies:
- Strong organisational skills
- Excellent verbal and written communication
- High attention to detail
- Professional interpersonal skills
- Strong commitment to confidentiality
- Proven reliability and punctuality
- Proactive approach and initiative
- Ability to multitask and work under pressure
- Superior client relationship management
- Excellent time management skills
Please note only shortlisted candidates will be contactedManpower GroupRecruiter
Expected salary: R550000 – 650000 per year
Location: Gauteng
Job date: Wed, 26 Feb 2025 23:26:47 GMT
Professional CV Tips for Success – jobsguru.co.za
- Contact Information: Use a professional email address and include a phone number. LinkedIn or a personal website can also add value.
- Personal Statement: In 2-3 lines, summarize your strengths and career goals, tailored to the job you’re applying for.
- Work Experience: List roles in reverse-chronological order. Focus on achievements with measurable results, e.g., “Increased sales by 20%.”
- Education: Only list qualifications relevant to the job or recent achievements if early in your career.
- Skills: Include both technical and soft skills. Use keywords from the job description to improve ATS compatibility.
- Formatting: Stick to one or two clean fonts, consistent margins, and ample white space. Avoid graphics unless you’re in a creative field.
- Proofreading: Errors harm your credibility. Review carefully or ask someone else to check for mistakes.
For more guidance, visit jobsguru.co.za.
